Who operates the coach
CAP Compass Study Coach is independently operated by James Bowers under the CAP Compass name. It is not an official Civil Air Patrol service. This policy covers the Study Coach plugin in ChatGPT. The CAP Compass website privacy policy separately covers visits to this website and its feedback form.
Your study conversations
The coach consists of instructions used within ChatGPT. It has no separate CAP Compass server, student database, or connection to eServices or MyCompass. The plugin does not automatically send your prompts, uploaded study material, answers, or study summaries to James Bowers. Progress is used within the conversation; a summary can be copied by you for another session.
ChatGPT and other services
OpenAI processes conversations, uploaded files, and account information under its privacy policy and your ChatGPT settings. Chat history, memory, model improvement, and retention are controlled by ChatGPT, not by this plugin. If you use other connected tools or visit a source link, those services process information under their own policies.
Support and privacy requests
If you submit the CAP Compass feedback form, the administrator receives the information you choose to submit, such as your message and optional contact email, along with the form’s submission details. Support records are used to respond to requests and improve or troubleshoot the service. Website analytics, support storage, service providers, retention, and deletion requests are described in the website privacy policy. Do not include passwords, CAPID numbers, medical records, or private cadet records. You can request deletion of support information through that form; ChatGPT conversation deletion must be managed through OpenAI.
Age and changes
The coach is intended for users aged 13 or older who meet ChatGPT’s minimum age requirements. Users under 18 need parent or guardian permission. Do not submit personal information about children under 13. This page will be updated if the coach’s data practices change; its effective date identifies the current policy.